Inventory Compilation

We have our own unusual if not unique system for inventory compilation. Where most clerks and indeed letting agents turn up with a dictaphone, make verbal notes then disappear off to their offices to have the report typed up usually, some days later.

A.A.Inventories usually work in pairs we take note of the size and basic condition of the property at the point of booking. We turn up at the property before the agreed check in time (or inventory delivery time when no A.A.Inventory check in is required), then produce the inventory so it is ready at the check in time.

This cuts down on both traveling and production time allowing us to cover a much larger area while maintaining a competitive price. It also means that although we like to have 3 days notice for each appointment, we are able schedule permitting to check in tenants with only a few hours notice.

We work in pairs with one clerk inspecting and dictating, while the other types the report on a laptop computer. We have found that with out the transcript from dictaphone to report that our finished reports are more accurate.

Our in depth detailed reports also include the presence and condition of any garages, out buildings and gardens, any gardening or D.I.Y tools and materials along with outside lighting, refuse bins, washing lines and outside taps.

We also detail the amount and type of all keys including window lock and meter cupboard keys. We take and detail all meter readings and also detail the presence of any instruction manuals.

At check in we meet the tenants, check and collect tenancy agreements if instructed, then give the inventory to the tenants and inform them that it needs to be checked and agreed before we can hand over the keys.

We then return the signed inventory along with any other paper work or bankers draft payment to the agent / landlord.

We are also able to carry out routine visits and produce a report for each visit. For this service we ask the agent / landlord to supply us with a name and contact details at the beginning of the month in which the visit is due, we then arrange the visit with the tenant and deliver the visit report by the end of the month. Working in this way the agent / landlord does not need to worry about tying up booking times with us and the tenant and we have more flexibility to organise blocks of visits in a single area again reducing traveling and production time.

At check out we meet the tenants at the property, detail any variations to the inventory, take note of a forwarding address and the details of current service suppliers. We then produce a check out report detailing all issues and who's responsibility we believe them to be.